Leeds is one of the UK's largest financial and professional services centres outside London, home to a dense mix of law firms, accountancy practices, NHS trusts, universities, and public sector organisations, all of which generate significant volumes of paperwork that needs to be managed, stored, and kept compliant. Microform's document scanning services give Leeds businesses a practical route to digitising those paper records, making them instantly searchable, securely accessible, and far easier to manage under GDPR and other regulatory frameworks.
Based at our headquarters in Wakefield, we're on your doorstep, able to collect your documents quickly and return your digital files without the delays that come with working with providers based further afield. Whether you're a solicitor on Park Row, a healthcare trust in the city, or a business clearing decades of archived files, we'll work with you from initial consultation through to delivery.
Who We Help in Leeds
Leeds has one of the most diverse economies in the north of England, and we work across many of its key sectors. Legal and professional services firms regularly use our scanning services to digitise case files, contracts, and correspondence, freeing up expensive city-centre office space and making documents accessible to fee-earners working remotely. NHS trusts and healthcare providers in the Leeds area rely on us for the secure handling and digitisation of sensitive patient and administrative records. Leeds's universities and further education colleges turn to us when archiving research materials, student records, and historical documents. We also work with councils and local government bodies managing large volumes of public records, planning documents, and correspondence. Whatever your sector, if you're dealing with paper that's taking up space, slowing you down, or creating compliance risk, we can help.
A Local Service for Leeds
Our Wakefield headquarters puts us within easy reach of Leeds, close enough to collect your documents promptly and respond quickly if you have questions or requirements that change during a project. We've been working with businesses and organisations across West Yorkshire for 70 years, and that local knowledge matters. We understand the pressures facing Leeds organisations specifically, the cost of city-centre storage, the compliance demands of the financial and legal sectors, and the needs of public sector bodies managing large and often sensitive archives. When you work with Microform, you're not dealing with a distant national call centre; you're working with a team that knows this part of the world.
/ The Benefits
Facilitate flexible working
Remote document access allows hybrid workers to work efficiently and productively away from a traditional office setting.
Utilise office space
Removing physical documents frees up valuable office space that could be used for business growth, improving working conditions or making way for new equipment.
Find information faster
With the function to search, retrieve and access documents within seconds, a significant amount of time and money is saved from digitally converting documents.
Comply with industry regulations
Managing and organising documents digitally makes it easier to securely access and correctly store confidential data to ensure full compliance with key regulations such as GDPR.
Protect important documents
Unlike physical formats, documents saved in a digital format are protected from potential damage, loss, theft and deterioration.
Improve environmental credentials
Going digital can result in a paperless office, which in turn will make way for a more sustainable way of working.
/ How It Works
1 / Consult
Based on an honest and expert assessment of your document scanning requirements, you will receive a customised solution and quote to review.
2 / Collect
Your documents are collected from your preferred location within the UK and safely transported to our secure facilities using a tracked, unmarked van.
3 / Prepare and scan
Upon arrival, your documents are carefully logged and manually prepared for fast, efficient and accurate scanning.
4 / Deliver
Your files are sent to you in your chosen digital format and your original documents returned. If the original documents are no longer required, we can arrange for them to be securely destroyed.
/ Why choose Us?
It’s a family affair
We’re proud to fly the flag for family-run businesses, and although our team has grown significantly over the last 60 years, we still bring a personal touch to everything we do.
Credible document protection
To keep your documents safe in our care, we implement strict security measures and undergo regular disaster recovery and business continuity risk assessments. You can read more about our processes, standards and accreditations here.
Individual design
Our bespoke document management and cloud management systems are tailored to support your business or organisation with its own unique challenges.
Respect for privacy
80% of the materials we work with contain sensitive information that you can trust us to handle in the strictest confidence. At your request, we’re happy to comply with non-disclosure agreements too.
We’ve got you covered
We work with a team of document management specialists, leading industry partners and state-of-the-art technology to provide one of the UK’s most comprehensive range of document management services.
Integrity guaranteed
Taking into consideration format, age and condition, your documents are treated with the greatest respect by our skilled, knowledgeable and experienced handlers.
/ Frequently asked questions
Do you work with NHS trusts and healthcare organisations in Leeds?
Yes. We regularly work with healthcare providers who need to digitise patient records, administrative files, and other sensitive documentation. Our processes are designed to meet the strict confidentiality and data security requirements of the healthcare sector, and we're happy to discuss your specific compliance needs before starting any project.
Do you serve the wider Leeds area, including Otley, Wetherby, and Morley?
Yes. Our collection service covers the full Leeds metropolitan district, including surrounding towns and areas. If you're unsure whether we cover your location, just get in touch and we'll confirm.
Can you use Optical Character Recognition during my document scans?
Yes. Any typed documents we scan can undergo Optical Character Recognition (OCR). Of course, if a document is presented in poor condition, this may hamper the quality of the scan. We do, however, supply experienced proofreaders to amend mistakes as part of an extra service.
Do you scan confidential material?
Yes. Up to 80% of the materials we scan at Microform are confidential. From invoice statements through to medical records, we ensure a fully secure and confidential service that puts the privacy of our clients at the centre of everything that we do. Confidentiality agreements can also be signed to ensure the tightest possible controls.
How are the digital files returned?
Files can be sent in a number of ways, whether digitally, using a cloud sharing platform, or hand-delivered, in a hard-drive or USB stick. Preferred methods are usually either: an encrypted HDD delivered securely to the customer, a digital download link, an SFTP transfer, or DVD/CD (for smaller jobs). We can integrate with your current workflows or provide cloud storage to facilitate the delivery of files.
What formats do you offer scanned files?
We will work with you to decide on the best format to suit your requirements. These include:
TIFF
JPG
HTML
PDF
Searchable PDF
Microsoft Word
Can the images be transferred to a cloud management system?
Yes. Another service we offer is the installation of bespoke cloud management systems that are designed to meet the needs and requirements of our clients. Find out more about our cloud management services.
Will I need to keep the original documents?
Not necessarily. We can securely shred unwanted documents or place them in secure storage for as long as you need for regulatory, compliance or legal reasons.
Which locations do you serve?
We operate nationwide working closely with businesses and organisations throughout the UK.
Do you provide bespoke solutions?
Yes. Our services are fully flexible and customisable to a range of heritage materials and requirements.
How do I get my materials to you?
We have two options. You can deliver your materials to our premises, or, we can arrange collection using our track, unmarked vans from your preferred location.
Do you scan large format sheets?
Yes, we work with a range of businesses that use A0, A1, A2, and A3 formats as our specialised scanners cater to almost any common size of paper. Find out more about our large format scanning services.
How do I get started?
Get in touch for a friendly chat to discuss your project's requirements. We can provide a digitised sample of your aperture cards free of charge to ensure it meets your satisfaction.